Overview

Debbie Burbage Recruitment is delighted to be working exclusively with our client to recruit a Senior Property Administrator for a unique opportunity. This is not your typical property role. Combining property management, administration, compliance and financial coordination, you’ll take ownership of an established portfolio of around 15 HMO properties across Oxford, which are home to predominantly professional tenants, becoming a trusted and valued part of a successful property business.

As the current postholder prepares for retirement after many successful years in the role, this is a rare opportunity to step into a position that has been carefully built over time. You’ll be joining an organised business where you’ll have the opportunity to make the role your own whilst continuing the high standards already in place.

Depending on your start date, there may be the opportunity to benefit from a handover with the retiring postholder, helping you settle into the role and gain an understanding of the portfolio.

Working predominantly from home, you’ll travel to properties across Oxford as required, together with a monthly visit to London for meetings. The role can be offered on either a full time or reduced hours basis, providing flexibility for the right person.

Role Description

Reporting to the directors. No two days will be quite the same, but your responsibilities will include:

• Taking ownership of a portfolio of approximately 15 HMO properties across Oxford
• Building positive relationships with tenants, contractors, professional advisers and the wider team
• Carrying out annual property inspections and coordinating maintenance and repairs
• Liaising with contractors, tradespeople, suppliers and utility providers
• Ensuring all HMO licences and statutory compliance requirements remain up to date
• Managing tenancy changes, references, tenancy agreements, deposits and Right to Rent documentation
• Supporting the purchase and onboarding of additional investment properties as the portfolio grows
• Preparing property inventories for newly acquired properties
• Coordinating decorating, maintenance and refurbishment work to ensure properties are ready for new tenants
• Purchasing and replacing furniture, carpets, appliances and household essentials, including equipping kitchens with everything from white goods to crockery, cookware and kitchenware
• Ensuring newly acquired properties are furnished, equipped and ready for occupation
• Monitoring rental income, managing arrears and coordinating annual rent reviews
• Maintaining accurate financial records, processing income and expenditure and completing bank reconciliations
• Working alongside external accountants to support the preparation of annual accounts
• Providing day to day administrative support to ensure the smooth running of the property portfolio
• Being available to deal with occasional out of hours property emergencies when required.

The Candidate

This role would suit someone who enjoys taking ownership and genuinely cares about doing things well. You’ll be organised, proactive and able to manage a varied workload whilst communicating confidently with tenants, contractors, professional advisers and colleagues.

Whilst experience within property management, residential lettings or property administration would certainly be advantageous, it isn’t essential. We are far more interested in finding someone with excellent organisational skills, a proactive approach and the ability to manage multiple priorities whilst maintaining exceptional attention to detail. Experience of bookkeeping or financial administration would also be beneficial, although again, this isn’t essential.

Most importantly, you’ll be someone who enjoys variety, takes pride in doing a great job and is looking for a long term opportunity where you can become a trusted and valued part of the business. You’ll enjoy working with people, solving problems and making sure everything runs smoothly, whilst being happy to travel to Oxford as required and visit London approximately once a month.

Remuneration

• Salary: £65,000 – £75,000 per annum (depending on experience)
• 35 hours per week (will consider reduced hours)
• Pension scheme, parking, plus additional benefits
• 27 days holiday plus statutory days

Whilst this is a remote working opportunity, you’ll travel to London approximately once a month and visit the Oxford property portfolio as and when required. We envisage this role being particularly suited to someone living within around an hour’s drive of Oxford, perhaps in or around Brackley, Banbury, Towcester, Northampton, Daventry, Bicester, Buckingham, Aylesbury, Thame, Witney or the surrounding areas. However, if you’re a little further away but feel this unique opportunity is the right fit, we’d still love to hear from you.

Debbie Burbage Recruitment is committed to equal opportunities and diversity.  Candidates with equivalent qualifications and more or less experience can apply. We are a member of the Recruitment and Employment Confederation (REC) and are acting as an Employment Agency in relation to this vacancy.

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